Welcome to Prop Accountant Services

Property management accounting is execution-heavy, deadline-driven and unforgiving of errors. A Property Accountant is not just a bookkeeper - they are responsible for financial accuracy, portfolio discipline, and timely reporting across properties.

PropAccountant.com provides dedicated Property Accountant services exclusively for Property Management Companies. Our accountants work as an extension of your internal team, owning day-to-day accounting execution, month-end close, rent roll alignment, and financial reporting.

We support residential, commercial, and mixed‑use portfolios where accuracy, consistency, and control are critical to operations, owners, and investors.

What a Dedicated Property Accountant Does

Our Property Accountants bring 1–2+ years of hands-on experience working in property management environments. They understand the operational realities of property accounting and take ownership of financial workflows.

Responsibilities include reviewing and classifying general ledger transactions, preparing financial statements, managing recurring entries, supporting property managers with financial insights, and ensuring all accounting activities align with property-level operations.

Financial Statements & Month-End Close

We manage the full month-end close process for property portfolios:

  • Preparation and review of property-level P&L and balance sheets
  • Posting accrual and amortization journal entries
  • Payroll entry posting and reconciliation with quarterly and annual payroll returns
  • Preparation of working papers and monthly reporting packages
  • Audit package preparation and support

Our structured close process reduces delays, rework, and dependency on individuals.

Operational & Property-Level Accounting

Property accounting extends beyond journal entries. Our accountants manage operational accounting activities that directly impact accuracy and trust:

  • CAM reconciliations and management fee calculations
  • Escrow payment posting and reconciliation
  • Mortgage loan payment posting and reconciliation
  • Security deposit reconciliation
  • Posting of deposits and accounts receivable
  • Accounts payable management including utilities and tax payments
Rent Roll, Lease & Revenue Support

Rent rolls are the backbone of property financials. Our Property Accountants ensure alignment between leases, rent rolls, and accounting records:

  • Rent roll preparation, review, and comparison
  • Gross potential rent reconciliation
  • Lease abstraction and validation
  • Tenant chargeback invoice creation

This ensures reliable reporting for owners, lenders, and audits.

Budgeting, Analysis & Cash Oversight

Beyond reporting, our accountants support financial planning and analysis:

  • Annual budget preparation
  • Budget vs actual variance analysis
  • Capital expenditure analysis
  • Available cash and liquidity tracking

These insights help property managers and owners make informed decisions.

Reporting Workflow & Stakeholder Communication

We follow a structured reporting workflow designed for property operations:

  • Preparation of preliminary financial reports
  • Review with property managers
  • Posting of adjustments based on instructions
  • Finalization and distribution of reports

Our accountants maintain clear written communication and documentation throughout the process.

Systems & Software Expertise

Our Property Accountants have hands-on experience working with leading property management and accounting systems, including:

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info@propaccountant.com